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Secretary - Office of the President and Provost

Posting Details

Posting Details

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Institution SD School of Mines
Working Title Secretary - Office of the President and Provost
Posting Number CSA00106P
Department SDSMT-President
Physical Location of Position (City) Rapid City
Posting Text

LOCATION: Office of the President and the Provost/Vice President for Academic Affairs

STARTING HOURLY RATE: $11.23 – $15.93 hourly, depending upon education and experience, GD

POSITION PURPOSE: Provides administrative and event support to the Office of the President and the Provost. Duties include coordinating meetings and appointments; processing travel requests and reimbursements; organizing and maintaining paper and electronic files; processing purchase requisitions; copying, scanning, filing and processing mail; submitting work orders; providing event support, including sending/tracking invitations, prioritizing tasks, assisting with catering set-up/logistics, and monitoring expenditures; answering and directing incoming phone calls; greeting and assisting walk-in inquiries from faculty, staff and the public; and other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:
•English, including grammar, spelling and punctuation;
•modern office equipment practices and procedures;
•basic bookkeeping;
•computer software applications including Microsoft Office products.

Ability to:
•communicate information clearly and concisely in person, in writing and/or on the telephone, exercising tact, patience, discretion and professional demeanor;
•establish and maintain effective and cooperative working relationships, interacting in a supportive manner with faculty, staff, students and visitors;
•read, comprehend, gather, prepare and summarize data from a variety of sources;
•type accurately, be detail orientated, handle multiple tasks, work independently, prioritize accordingly and meet strict deadlines;
•lift and carry boxes or supplies (under 30 lbs.);
•organize and coordinate activities;
•keep and maintain accurate records;
•use a computer, copy machine and other office equipment;
•maintain confidentiality;
•provide excellent customer service.

COMMENTS: Occasional travel, some weekend and holiday work, and valid driver’s license is required.

South Dakota Mines is committed to recruiting and retaining a diverse workforce and offers an excellent comprehensive benefits package including paid medical and life insurance for our employees, as well as medical, dental and vision coverage for spouses and dependents; retirement plans; paid holidays; and a generous vacation and sick day allowance. Individuals interested in this position must apply online at http://www.sdsmt.edu/employment. Human Resources can provide accommodation to the online application process and may be reached at (605) 394-1203. Review of applications will begin February 6, 2018, and will continue until the position is filled. Employment is contingent upon completion of a satisfactory background investigation.

Posting Date 01/30/2018
Closing Date
Open Until Filled Yes
First Consideration Date 02/06/2018
Advertised Salary $11.23 - $15.93 hourly, depending upon education and experience, GD
Duration of the Term 12 months
If Other, describe duration
Appointment Percent 100
Work Hours

7:30am-4:30pm

Typical Hours Worked Per Week
Appointment Type Regular
Scope of Search External (includes Internal)
If internal, define scope of search
This position requires Travel, Weekends/Holidays, Valid Drivers License
If other, please indicate
Department Description and Cultural Expectations
Affirmative Action Statement

South Dakota Mines does not discriminate on the basis of sex, race, color, creed, national origin, ancestry, citizenship, gender, gender identification, transgender, sexual orientation, religion, age, disability, genetic information or veteran status in employment or the provision of service.

Diversity Statement
Contact Information

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other

Documents Needed to Apply

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter
  3. Reference List