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Senior Secretary

Posting Details

Posting Details

Institution Dakota State University
Working Title Senior Secretary
Posting Number CSA00033P
Department DSU-Cyber Oper Network Security
Physical Location of Position (City) Madison
Posting Text

Dakota State University is seeking applications for a full-time Senior Secretary to work in the Beacom Institute of Technology and reporting to the Dean for the Beacom College of Computer and Cyber Sciences. Job responsibilities for this position include:
*Manage the day to day operation of the Beacom Institute of Technology
*Provide support including:
o Process reimbursements, travel, and purchases based on state guidelines
o Provide logistical and support services for the operation of The Beacom Institute of Technology
o Maintain budgets
*Support and assist faculty with offices in The Beacom Institute
o Assist these faculty with student support, curricular development, academic advising and classroom scheduling and operations
*Manage reports pertaining to budget, class rotations, semester schedules, etc.
*Hire, train, and motivate work study students
*Coordinate building visits and tours with on and off-campus parties, visiting dignitaries and groups
*Work with and coordinate duties with the Senior Secretary for The Beacom College of Computer and Cyber Sciences
*Work with departments across campus to ensure student success

The Beacom Institute of Technology offers a welcoming environment for visitors, faculty, administrators, students and staff. There will be frequent visitors in the office so it is vital that all office staff provide a competent, informed and supportive environment. In order to be successful at these job requirements, the successful candidate will need the following:
*Excellent interpersonal and writing skills
*Demonstrated experience with creating detailed information and reports
*Computer proficiency and developed skills in Microsoft Office Suite applications; Word, Excel, PowerPoint, Publisher, and Outlook
*Ability to communicate with a diverse group of constituents on a professional level and have demonstrated work history dealing with confidential information
*Ability to work independently and as part of a team
*Possess organizational skills, ability to multi-tasks and be able to pay attention to a high level of details
*Possess a commitment to excellence, ability to follow through and willingness to try new things

Posting Date 10/27/2017
Closing Date
Open Until Filled Yes
First Consideration Date 11/10/2017
Advertised Salary $13.54 - $15.92 per hour (FY18 GF Pay Grade)
Duration of the Term 12 months
If Other, describe duration
Appointment Percent 100
Work Hours

8:00am-5:00pm Monday – Friday

Typical Hours Worked Per Week
Appointment Type Regular
Scope of Search External (includes Internal)
If internal, define scope of search
This position requires No Requirement
If other, please indicate
Department Description and Cultural Expectations

Dakota State employees receive a comprehensive and flexible benefits package including paid time off, health and retirement benefits, and life and disability insurance options. Other benefits include reduced tuition, paid professional liability insurance, longevity pay and training opportunities.

DSU accepts applications through an on-line employment site. To apply, visit The employment site will allow the attachment of a cover letter, resume and supporting references, including email addresses and telephone numbers of at least three references. For questions concerning the position, send emails to Review of applications will begin November 10th and will continue until the position is filled.

Affirmative Action Statement

Dakota State University is committed to recruitment, hiring and retention of minorities. We urge individuals from underrepresented groups to apply. Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.

Diversity Statement
Contact Information

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Reference List
Optional Documents